Thank you for your interest in participating as a holiday market merchant at Nutcracker Festival. The 2025 event will take place December 5-6 at the Expo Square SageNet Center in Tulsa, OK. The marketplace is a juried show – all applicants will be reviewed and approved by a review committee. All applicants must be eighteen (18) years of age or older to apply.

Booth Options, Rates, & Deadlines:

➜ Single 10X10 Booth :: $150.00 per day
➜ Double 20X10 Booth :: $300.00 per day

All merchant booths include pipe & drape, merchant badges, access to merchant hospitality room, and a Nutcracker Festival website listing. Optional add-ons include tables, chairs, electricity, Wi-Fi, and featured listings. Participating merchants must be fully registered no later than November 14, 2025 and no applications will be accepted past this date. Booths are given on a first come, first served basis. In order to be completely through the Nutcracker Festival merchant registration process, your booth must be paid for in full. An application alone does not hold your spot. Returning merchants can receive 10% off base booth rates. There is NO APPLICATION FEE for merchants that submit their application by June 30, 2025.

Definitions:

• Food Merchant: any holiday market merchant that sells consumable products, including liquids
• Non-Food Merchant: any holiday market merchant that does not sell consumable products

If you sell both consumable and non-consumable products, you will still be classified as a Food Merchant. All merchants, both food and non-food, must offer consumer products. No B2B merchants will be permitted.

Holiday Market Product Restrictions:

See Merchant Product Restrictions for itemized list of prohibited products.

Merchant Load-In & Setup

Merchants will setup their booths on Friday morning and will be given access to the building 5 hours before the event opens to the public. All merchants will check-in with the market team first to get their merchant packet and badges. Pipe & drape will be pre-installed at your booth (as well as electricity if you select that in your application). Merchant booth teardown and load-out will begin immediately after the event concludes on the final day.

Additional information:

• All merchants must offer products at the holiday market (no service-based merchants will be accepted)
• All merchants will be responsible for collecting and submitting their own taxes to the State of Oklahoma
• All merchants must agree to the merchant terms & conditions found in the application while on-site the event

Notification of Application Status:

All approved merchants will be notified via email within 10-15 business days of their application submission and will be sent an invoice for their booth space plus any add-ons. Invoices must be paid in full within thirty (30) days of approval notification. In the event that an invoice needs to be reissued to the merchant due to automated system expiration for setting dormant or incomplete for thirty (30) days or more, a $50 reissue fee will be added to the reissued invoice. All declined merchants will be notified via email within 10-15 business days of their application submission.